We respect your Privacy as we administer the Seanad Eireann electoral register for degree holders from designated institutions. This Privacy Notice applies to both online and paper-based applications. The SeanadVoter.ie website is administered by the National University of Ireland in our role as Central Registration Authority, which is a function assigned, under the Seanad Electoral (University Members) (Amendment) Act 2024.
SeanadVoter.ie - can be contacted on PO Box 13784 Dublin 2 or Email: applications@SeanadVoter.ie. For any privacy questions or requests, please contact our Data Protection Officer privacy@seanadvoter.ie. If you believe we are not processing your personal data in accordance with the law, you have the right to contact our nominated Data Protection Commission www.dataprotection.ie.
To process your application, verify your identification and qualification and ensure you can register as a new Seanad Eireann voter, we will ask you for the following information: -
| Full name of applicant |
Validate & communicate |
Mandatory |
| Previous name (at time of graduation) |
Validate |
Optional |
| Date of Birth |
Verify over 18 & validate |
Mandatory |
| Address |
Validate |
Mandatory |
| Address for ballot paper (if differs) |
Validate & communicate |
Mandatory |
| Previous address (at time of graduation) |
Validate |
Mandatory |
| Citizenship Status including verification documentation (passport/certificate of naturalisation) |
Verify Irish Citizen |
Mandatory |
| Qualification |
Verify degree & validate |
Mandatory |
| PPS Number |
Verify Irish Citizen |
Optional |
| Student Number |
Validate |
Optional |
There is a free form section to assist with qualification verification (optional). Please do not enter any personal or sensitive information into this section.
Information you provide will be encrypted and hosted within a secure cloud-based environment (within the EU). Once a record is verified the required information will be stored for future electoral events. Any documentation that is provided for verification purposes, such as a passport, will be retained for no more than 3 months then securely deleted.
You can also contact us on privacy@seanadvoter.ie to request: -
- What information we hold about you and receive a copy of your data
- Ask us to delete or stop communication with you
- Ask us to transfer a copy of your details to another organisation
- We would always encourage you to let us know if any information we hold on you is incorrect or out of date
We will acknowledge and act upon your request without delay. If at any time we cannot oblige, due to legal or contractual reasons, we will explain this to you. If you wish to have your information removed from the next published register you can do so by contacting us on applications@SeanadVoter.ie. Your details and a copy of your request will be retained on the system, but your name will not appear on the published register.
To ensure we process your application efficiently and lawfully, we will engage with the Education Institution relevant to you to verify your qualification with the following information - Name, Address, DOB, Qualification, Student Number and PPSN – only if verification is required. Please refer to the relevant Institution to view their Privacy Notice.
We will engage specialist service providers to ensure the effective operation of the postal ballot, which will include mail fulfillment companies and An Post. Anonymised information may be shared with the Department of Housing, Local Government & Heritage or Electoral Commission for reporting or research purposes. In all events, as the data controller, we will implement appropriate agreements and conduct due diligence to ensure a mutual commitment to data protection and security. If you access our website you may click on links to other websites or social media links, please refer to their individual Privacy Notices.
This notice was produced November 2024. We may occasionally update this Privacy Statement. We encourage you to periodically review this policy for the latest information on our privacy practices. The Privacy Notice will specify the latest date on which the terms have been amended.
| Version 1.0 |
Final |
Published to seanadvoter.ie |
